Use Case

Training records that prove competency, not just attendance

Completion evidence, competency assessments, and qualification tracking for every person and every task. Know who is qualified, who is overdue, and who cannot be assigned.

Request Architecture Session

Private deployment · Sovereign infrastructure · Architecture session included

The problem

Training records that prove attendance exist everywhere. Training records that prove competency and link qualification to actual job performance are rare — and that gap creates liability.

  • ×Training completion tracked in HR systems not accessible during operations or audits
  • ×No systematic link between training records and task authorization: anyone can be assigned anything
  • ×Refresher training due dates not systematically tracked, creating qualification gaps over time

The solution

How Certexi solves it

  • Training matrix: every role, every required training, every person, and current status in one view
  • Task authorization gate: system checks qualification before task assignment, not after the fact
  • Refresher cycle management: automatic alerts before expiry with escalation if overdue

Platform capabilities

What Certexi provides for training records & competency management

Training matrix with role-based requirements and individual completion records
Assessment workflow: training delivery → assessment → competency confirmation → authorization
Automatic expiry tracking with configurable alert intervals before due date
Regulatory training report: any person, any period, with evidence of completion and assessment
Qualification gap analysis: who is missing which training across the organization

Sector coverage

Industries that rely on training records & competency management

Manufacturing & OperationsConstruction & InfrastructureAgriculture & FoodHealthcare & PharmaOil & GasMaritime & ShippingMining & ResourcesGovernment & Public Sector

Compliance support

Regulatory frameworks this use case supports

ISO 9001OSHA 1910ISO 45001GMPSTCW

PRICING

Aligned to Operational Value, Not User Count

Pricing scales with deployment scope, not headcount. Your data. Your infrastructure. Your rules.

All plans include private deployment. Your data never leaves your infrastructure.

ISO 27001 Aligned
Private Deployment
Unlimited Users
Currency

Pilot

Validate before you commit

Custom

5 spots per quarter

  • Full platform deployment
  • Configuration support
  • Onboarding and training
  • Direct product team access
  • Feedback-driven iteration
  • 8-week evaluation period

Standard

Single-location operations

Operational Deployment

Priced by deployment scope, not seats

Most deployments begin at one site, one workflow. Pricing expands with scope.

  • All core platform capabilities
  • Standard template library
  • Private deployment included
  • Email support (24h response)
  • Quarterly platform updates
  • Unlimited users

Enterprise

Multi-location, high-compliance

Custom

Based on deployment scope

  • Everything in Standard
  • Custom template development
  • Dedicated support engineer
  • SLA guarantees
  • Advanced integrations
  • Air-gapped deployment option

Private Deployment Included in All Plans

Every plan includes full deployment on your infrastructure — Nextcloud, Linux servers, Docker, Kubernetes, or air-gapped environments. Your data never leaves your control.

Every person qualified for every task they perform.

Request a scoped deployment on your infrastructure.

Request Architecture Session