How does deployment work?

Certexi deploys on your infrastructure — on-premise, private cloud, or air-gapped environments. Basic deployment takes 1-2 days. Enterprise deployments with custom integrations typically take 1-2 weeks.

Your data stays on your own infrastructure (on-premise or private cloud). We use SSL/TLS 256-bit encryption, comply with GDPR, and align with ISO 27001. We never access your operational data.

How long does implementation take?

Basic implementation takes 1-2 days. For enterprise deployments with custom integrations, typically 1-2 weeks. Configuration support is included in all plans.

Does it work without internet?

Yes. Certexi operates locally on your network. Offline mode allows full operation for up to 60 days without connectivity. Data syncs automatically when connection is restored.

Manual records

The moment your spreadsheet becomes a liability

Spreadsheets are operational tools. Certexi is an evidence infrastructure. The difference matters the moment an auditor, regulator, or opposing attorney asks: "Can you prove that?"

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Private deployment · Sovereign infrastructure · Architecture session included

Certexi is best for

Operations teams that need their records to survive audits, disputes, and regulatory inspections — where the integrity and traceability of data matters as much as the data itself.

Spreadsheets (Excel/Google Sheets) is best for

Small teams needing quick data capture with flexible structure and zero implementation cost.

Certexi vs Spreadsheets (Excel/Google Sheets)

An honest comparison across dimensions that matter for operational evidence.

Dimension

Certexi

Spreadsheets (Excel/Google Sheets)

Record immutability

Every record cryptographically sealed at creation — post-event modification is detectable

Any row can be edited at any time with no audit trail of changes

Audit trail

Complete event log: who created, modified, viewed, and approved every record with timestamps

No native audit trail; version history available but incomplete and easily bypassed

Photo evidence

Photo evidence captured in-workflow, linked to records at the moment of capture

Photos stored separately, linked by manual cross-reference that breaks down in practice

Offline capability

Full offline operation for up to 60 days, automatic sync when connectivity returns

Google Sheets requires connectivity; Excel files create version conflicts in shared environments

Data sovereignty

Deployed on your infrastructure; data never leaves your environment

Google Sheets: data on Google servers. Excel: files on personal and shared drives outside IT control

Implementation cost

Requires setup, training, and license cost

Zero cost; already in use everywhere

Flexibility

Configurable templates with structured data types and workflow automation

Completely flexible — any structure, any formula, any layout

Regulatory admissibility

Evidence designed to satisfy regulatory and legal standards of admissibility

Not designed as evidence; contested in disputes and regulatory proceedings

Why teams choose Certexi

What Certexi does differently

Records cannot be modified after creation without detection — critical for audit and dispute defense
Photo and sensor evidence captured in-workflow, linked at the moment of capture not retrospectively
Complete chain of custody: every action timestamped and attributed to an authenticated user
Structured workflows prevent the data quality degradation that spreadsheets accumulate over time
Data stays on your infrastructure — not on personal drives, cloud services, or departed employees' laptops

Spreadsheets (Excel/Google Sheets) strengths (honest assessment)

Where Spreadsheets (Excel/Google Sheets) excels

Zero cost and zero implementation time
Maximum flexibility for ad-hoc data capture
Every operations person already knows how to use it
Excellent for analysis and reporting on top of structured data

When to make the switch

You are using spreadsheets to track compliance records and have received an audit finding, failed a regulatory inspection, or lost a dispute because your records were questioned. Certexi converts those same workflows into evidence-grade records.

Relevant sectors

Industries where this comparison is most relevant

Logistics

Manufacturing & Operations

Construction & Infrastructure

Agriculture & Food

Healthcare & Pharma

Government & Public Sector

PRICING

Aligned to Operational Value, Not User Count

Pricing scales with deployment scope, not headcount. Your data. Your infrastructure. Your rules.

All plans include private deployment. Your data never leaves your infrastructure.

ISO 27001 Aligned

Private Deployment

Unlimited Users

Currency

Pilot

Validate before you commit

Custom

5 spots per quarter

Full platform deployment
Configuration support
Onboarding and training
Direct product team access
Feedback-driven iteration
8-week evaluation period

Standard

Single-location operations

From $4,800 / month

per month, billed annually

All core platform capabilities
Standard template library
Private deployment included
Email support (24h response)
Quarterly platform updates
Unlimited users

Enterprise

Multi-location, high-compliance

Custom

Based on deployment scope

Everything in Standard
Custom template development
Dedicated support engineer
SLA guarantees
Advanced integrations
Air-gapped deployment option

Private Deployment Included in All Plans

Every plan includes full deployment on your infrastructure — Nextcloud, Linux servers, Docker, Kubernetes, or air-gapped environments. Your data never leaves your control.

Spreadsheets capture data. Certexi generates evidence.

Request a scoped deployment on your infrastructure.

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