Document management

SharePoint stores documents. Certexi generates evidence.

Document storage and evidence generation are different things. SharePoint excels at organizing files. Certexi generates records that are sealed, immutable, and designed for regulatory admissibility.

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Private deployment · Sovereign infrastructure · Architecture session included

Certexi is best for

Operations teams that need their operational records — not just their documents — to constitute evidence that regulators, auditors, and courts will accept.

Microsoft SharePoint is best for

Teams needing collaborative document storage, file sharing, and knowledge management within the Microsoft 365 ecosystem.

Certexi vs Microsoft SharePoint

An honest comparison across dimensions that matter for operational evidence.

Dimension
Certexi
Microsoft SharePoint
Record immutability
Cryptographic sealing at creation; post-creation modifications detectable by design
Documents can be modified; versioning available but easily bypassed by administrators
Operational evidence capture
Native capture of photos, GPS, NFC, weight, and sensor data linked to records
File attachments only; no native operational data capture at the point of work
Workflow automation
Operational workflows built-in: inspection → evidence → sign-off → seal
Power Automate workflows possible but require custom development for operational use cases
Offline capability
Full offline operation at remote sites; automatic sync on reconnect
Sync for offline access to documents; full workflow operation requires connectivity
Microsoft 365 integration
Focused integration; not native to M365 ecosystem
Native Microsoft ecosystem: Teams, Office, Azure AD, Power BI integration
Data sovereignty
On-premise deployment; data stays on your infrastructure under your control
SharePoint Online: data on Microsoft Azure servers; SharePoint Server for on-premise option

Why teams choose Certexi

What Certexi does differently

  • Operational evidence — not just documents — captured at the point of work with identity, timestamp, and GPS
  • Records sealed at creation; integrity verifiable with cryptographic proof
  • Offline-first for operations in remote or connectivity-challenged environments
  • Pre-built sector workflows vs. configuring SharePoint lists and Power Automate from scratch

Microsoft SharePoint strengths (honest assessment)

Where Microsoft SharePoint excels

  • Deep Microsoft 365 ecosystem integration; works where employees already work
  • Familiar interface reduces training requirements
  • Strong document library and knowledge management capabilities
  • Rich permission model for controlling document access across the organization

When to make the switch

You store compliance documents in SharePoint but your operations team still captures inspection results and incidents on paper or in spreadsheets that get uploaded to SharePoint. Certexi captures the operational events at the source with evidence built in.

Relevant sectors

Industries where this comparison is most relevant

Manufacturing & Operations
Construction & Infrastructure
Healthcare & Pharma
Government & Public Sector

PRICING

Aligned to Operational Value, Not User Count

Pricing scales with deployment scope, not headcount. Your data. Your infrastructure. Your rules.

All plans include private deployment. Your data never leaves your infrastructure.

ISO 27001 Aligned
Private Deployment
Unlimited Users
Currency

Pilot

Validate before you commit

Custom

5 spots per quarter

  • Full platform deployment
  • Configuration support
  • Onboarding and training
  • Direct product team access
  • Feedback-driven iteration
  • 8-week evaluation period

Standard

Single-location operations

From $4,800 / month

per month, billed annually

  • All core platform capabilities
  • Standard template library
  • Private deployment included
  • Email support (24h response)
  • Quarterly platform updates
  • Unlimited users

Enterprise

Multi-location, high-compliance

Custom

Based on deployment scope

  • Everything in Standard
  • Custom template development
  • Dedicated support engineer
  • SLA guarantees
  • Advanced integrations
  • Air-gapped deployment option

Private Deployment Included in All Plans

Every plan includes full deployment on your infrastructure — Nextcloud, Linux servers, Docker, Kubernetes, or air-gapped environments. Your data never leaves your control.

Document storage organizes files. Evidence infrastructure proves operations.

Request a scoped deployment on your infrastructure.

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