Document management

SharePoint stores documents. Certexi generates evidence.

Document storage and evidence generation are different things. SharePoint excels at organizing files. Certexi generates records that are sealed, immutable, and designed for regulatory admissibility.

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Certexi is best for

Operations teams that need their operational records — not just their documents — to constitute evidence that regulators, auditors, and courts will accept.

Microsoft SharePoint is best for

Teams needing collaborative document storage, file sharing, and knowledge management within the Microsoft 365 ecosystem.

Certexi vs Microsoft SharePoint

An honest comparison across dimensions that matter for operational evidence.

Dimension
Certexi
Microsoft SharePoint
Record immutability
Cryptographic sealing at creation; post-creation modifications detectable by design
Documents can be modified; versioning available but easily bypassed by administrators
Operational evidence capture
Native capture of photos, GPS, NFC, weight, and sensor data linked to records
File attachments only; no native operational data capture at the point of work
Workflow automation
Operational workflows built-in: inspection → evidence → sign-off → seal
Power Automate workflows possible but require custom development for operational use cases
Offline capability
Full offline operation at remote sites; automatic sync on reconnect
Sync for offline access to documents; full workflow operation requires connectivity
Microsoft 365 integration
Focused integration; not native to M365 ecosystem
Native Microsoft ecosystem: Teams, Office, Azure AD, Power BI integration
Data sovereignty
On-premise deployment; data stays on your infrastructure under your control
SharePoint Online: data on Microsoft Azure servers; SharePoint Server for on-premise option

Why teams choose Certexi

What Certexi does differently

  • Operational evidence — not just documents — captured at the point of work with identity, timestamp, and GPS
  • Records sealed at creation; integrity verifiable with cryptographic proof
  • Offline-first for operations in remote or connectivity-challenged environments
  • Pre-built sector workflows vs. configuring SharePoint lists and Power Automate from scratch

Microsoft SharePoint strengths (honest assessment)

Where Microsoft SharePoint excels

  • Deep Microsoft 365 ecosystem integration; works where employees already work
  • Familiar interface reduces training requirements
  • Strong document library and knowledge management capabilities
  • Rich permission model for controlling document access across the organization

When to make the switch

You store compliance documents in SharePoint but your operations team still captures inspection results and incidents on paper or in spreadsheets that get uploaded to SharePoint. Certexi captures the operational events at the source with evidence built in.

Relevant sectors

Industries where this comparison is most relevant

Manufacturing & Operations
Construction & Infrastructure
Healthcare & Pharma
Government & Public Sector

PRECIOS

Alineado al Valor Operativo, No al Número de Usuarios

El precio depende del alcance del despliegue, no del número de usuarios. Tus datos. Tu infraestructura. Tus reglas.

Todos los planes incluyen despliegue privado. Tu información permanece en tu infraestructura.

ISO 27001 Aligned
Private Deployment
Unlimited Users

Piloto

Valida antes de comprometerte

Personalizado

5 lugares por trimestre

  • Despliegue completo de plataforma
  • Soporte de configuración
  • Capacitación e incorporación
  • Acceso directo al equipo de producto
  • Iteración basada en retroalimentación
  • Período de evaluación de 8 semanas

Estándar

Operaciones de una ubicación

Desde $2,500

por mes, facturado anualmente

  • Todas las capacidades centrales
  • Biblioteca de plantillas estándar
  • Despliegue privado incluido
  • Soporte por email (respuesta 24h)
  • Actualizaciones trimestrales
  • Usuarios ilimitados

Enterprise

Multi-ubicación, alto cumplimiento

Personalizado

Basado en alcance del despliegue

  • Todo lo de Estándar
  • Desarrollo de plantillas personalizadas
  • Ingeniero de soporte dedicado
  • Garantías SLA
  • Integraciones avanzadas
  • Opción de despliegue air-gapped

Despliegue Privado Incluido en Todos los Planes

Cada plan incluye despliegue completo en tu infraestructura — Nextcloud, servidores Linux, Docker, Kubernetes o entornos air-gapped. Tu información nunca sale de tu control.

Document storage organizes files. Evidence infrastructure proves operations.

Start with a 30-day free trial. On-premise deployment included.

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