How does deployment work?

Certexi deploys on your infrastructure — on-premise, private cloud, or air-gapped environments. Basic deployment takes 1-2 days. Enterprise deployments with custom integrations typically take 1-2 weeks.

Your data stays on your own infrastructure (on-premise or private cloud). We use SSL/TLS 256-bit encryption, comply with GDPR, and align with ISO 27001. We never access your operational data.

How long does implementation take?

Basic implementation takes 1-2 days. For enterprise deployments with custom integrations, typically 1-2 weeks. Configuration support is included in all plans.

Does it work without internet?

Yes. Certexi operates locally on your network. Offline mode allows full operation for up to 60 days without connectivity. Data syncs automatically when connection is restored.

Manual records

Paper records were defensible when no better option existed

Paper forms lose information: they get wet, lost, filled in after the fact, and cannot prove when or by whom they were completed. Certexi creates digital records with the integrity paper cannot provide.

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Certexi is best for

Operations teams that need their field records to constitute evidence that survives audits, disputes, and regulatory inspections — and can access those records instantly without searching filing cabinets.

Paper Forms & Manual Records is best for

Environments where digital infrastructure is unavailable, where regulatory requirements specify paper, or where the volume of records does not justify digital systems.

Certexi vs Paper Forms & Manual Records

An honest comparison across dimensions that matter for operational evidence.

Dimension

Certexi

Paper Forms & Manual Records

Timestamp integrity

Cryptographic timestamp at creation; impossible to backdate without detection

Timestamp only as written by the operator; frequently completed after the fact

Identity authentication

Records attributed to authenticated user identity with role verification

Signed by operator with no identity verification beyond the signature itself

Photo evidence

Photos captured in-workflow, linked to records with GPS and timestamp at capture

Photos taken separately, attached if remembered; no systematic linking

Searchability

Instant search across all records by any field, date, or keyword

Physical filing cabinets; search requires physically locating and reviewing documents

Infrastructure required

Requires device (phone or tablet) and initial configuration

Zero infrastructure; works anywhere with a pen

Record integrity

Records sealed; any modification is detectable through cryptographic verification

Records can be altered, replaced, or destroyed with no detection mechanism

Disaster recovery

Records replicated; accessible from any authorized device

Records lost if the physical filing location is damaged by fire, flood, or other disaster

Why teams choose Certexi

What Certexi does differently

Records timestamped at creation with cryptographic proof; cannot be backdated
Identity-authenticated records: impossible to falsely attribute to someone who did not create them
Instant access: locate any record from any site in seconds, not hours of filing cabinet search
Photo evidence captured in the same workflow, linked automatically — not added retrospectively
Records survive disasters; no physical filing cabinet to burn or flood

Paper Forms & Manual Records strengths (honest assessment)

Where Paper Forms & Manual Records excels

Works without any infrastructure — pen and paper function at any site, any connectivity
Universally understood; zero training required
Zero cost per record; no technology dependency
Legally familiar: courts and regulators have centuries of experience with paper records

When to make the switch

You are transitioning operations from paper-based compliance records following an audit finding, a failed regulatory inspection, or a dispute where your paper records were challenged. Certexi provides digital evidence with integrity that paper cannot.

Relevant sectors

Industries where this comparison is most relevant

Logistics

Manufacturing & Operations

Construction & Infrastructure

Agriculture & Food

Mining & Resources

PRICING

Aligned to Operational Value, Not User Count

Pricing scales with deployment scope, not headcount. Your data. Your infrastructure. Your rules.

All plans include private deployment. Your data never leaves your infrastructure.

ISO 27001 Aligned

Private Deployment

Unlimited Users

Currency

Pilot

Validate before you commit

Custom

5 spots per quarter

Full platform deployment
Configuration support
Onboarding and training
Direct product team access
Feedback-driven iteration
8-week evaluation period

Standard

Single-location operations

From $4,800 / month

per month, billed annually

All core platform capabilities
Standard template library
Private deployment included
Email support (24h response)
Quarterly platform updates
Unlimited users

Enterprise

Multi-location, high-compliance

Custom

Based on deployment scope

Everything in Standard
Custom template development
Dedicated support engineer
SLA guarantees
Advanced integrations
Air-gapped deployment option

Private Deployment Included in All Plans

Every plan includes full deployment on your infrastructure — Nextcloud, Linux servers, Docker, Kubernetes, or air-gapped environments. Your data never leaves your control.

Evidence captured on paper is better than no evidence. Evidence captured in Certexi is defensible.

Request a scoped deployment on your infrastructure.

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